Collaboration & Storage

 

The university provides students and faculty with two primary cloud storage options, Google and Box*. Google Drive is highly recommended, and is the standard within the School of Architecture.

The tables below will help you compare features and select the optimal tool for your needs. Need help deciding? Visit the OIT "Decision Tool".

Student information, including grades and contact information, should not be stored outside university Learning Management Systems (ie: Sakai).

 

 

Box

Google Drive

   

General
Purpose

Cloud-based storage and collaboration

Cloud-based productivity applications and storage

   

Defining Feature(s)

Desktop sync capabilities, able to display files via web

Google accounts and apps, desktop sync, multiple collaborators can edit simultaneously

   

Suitable for Outside Collaboration

Yes

Yes

   

Restrictions

Not authorized for data covered by HIPAA or other highly sensitive data (credit card info).

Not authorized for data covered by HIPAA or other highly sensitive data (credit card info).

   

FERPA Safe

Yes

Yes

   

Default Quota

Unlimited

Unlimited

   

Max File Size

15 GB, known issues w/large (>2GB) files

Unlimited, Google File Stream recommended for large (>2GB) files

   

Mobile Access

iOS/Android apps, mobile website

Android apps and iOS for most Google Apps

   

Online Preview of Files (limitations)

Yes

Yes